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Aurico Electronic I-9

The I-9 form was developed for the purpose of verifying that individuals are legally eligible to work in the United States. The US government requires employers to keep a copy of the form on file for every employee. Oftentimes the I-9 is filled out incorrectly, which can cause problems if the company is audited by the Department of Homeland Security (DHS)/Immigration and Customs Enforcement (ICE). Employers may be fined up to $1,100 for each employee whose I-9 form is not completed correctly. Employers who knowingly employ unauthorized workers may suffer penalties up to $11,000 per violation and if continue in a similar pattern can be fined as much as $3,000 per employee and/or six months in prison.

Aurico offers a completely electronic version of this form online. This form is displayed on the Aurico I-9 website and cannot be completed or saved if it is not filled out completely and correctly. The form is finished off with a digital signature by the employee and the digital signature of the employer. These signatures are held on a secure server and permanently attached to the document. The electronic signatures are legally valid and accepted by the Department of Homeland Security (DHS) and the Social Security Administration (SSA). Aurico I-9 also has the capability of storing all your existing employees’ forms in our server. In addition to electronic storage and signature capabilities, I-9 management systems have built in edits that reduce errors. These edits make a big difference, particularly in multi-location environments.

Additionally, our website is also integrated with DHS/SSA Basic Pilot Program which searches government databases to verify the eligibility of your employee to work in the United States. The Electronic Aurico I-9 process reduces the usual 24 hour turnaround time to 3-5 seconds. As with the manual I-9 Basic Pilot Program verification process, the electronic Basic Pilot Program must be completed within three working days from the date the I-9 is signed and a signed Memorandum of Understanding (MOU) must be on file. Neither the manual nor electronic I-9 program can be run if a job offer has not been made and accepted.

Advantages to your company:

· Protects companies from fines and penalties for incorrectly using the I-9 process if audited by DHS or ICE

· Simplifies recordkeeping and compliance by creating a secure, paperless storage and retrieval system

· Our “error-detecting form” virtually eliminates human mistakes

· Confirmation that your new employees have “legal right to work” status and have received a unique verification number from the DHS

· Provides a high level of confidence that applicants/employees are who they claim to be and reduce identity theft

· Receive automated alerts 90, 60 & 30 days prior to the expiration of employees’ work authorization documents, enabling employees to apply for renewal for their work authorizations, greatly increasing the probability that they can legally continue to work without interruption

· Improve the accuracy of your payroll and tax reporting and virtually eliminate SSA inquiries concerning unmatched Social Security accounts

· Purging inactive I-9 Forms as allowed by law

· Updating the employer of any changes in Immigration Laws that would require modifications to our existing internal I-9 procedures

· Internal training on all I-9 form requirements and procedures including but not limited to:

- How to complete the I-9 form

- Re-verification of the I-9 form

- Achievement and maintenance of compliance with Immigration Laws

Additional Services

· A confidential “Risk Assessment Report” on your current overall I-9 program and making proactive recommendations for reorganization and simplification

· Providing independent third party consulting services to conduct I-9 form audits to ensure overall compliance

· Establishing procedures to correct violations discovered during an I-9 form audit

· Creation of a comprehensive and customized Compliance Plan containing a detailed description of the overall requirements for complying with Immigration Laws

Over 70 % of I-9 forms contain errors. Experts expect that the Basic Pilot interface will soon become a required step in the employment verification process; recent proposed immigration legislation in the House and Senate include automatic interface provisions. In addition, these experts predict increased enforcement of basic I-9 regulations in the years to come.